Driver's Education Registration and Cancellation policies
Our primary event registration method is to use the MotorSportReg.com event management system.
The online registration system will not accept registrations/payment past midnight (Pacific Time) on the published deadline date. If you miss the pre-re gistration deadline you will need to come to the track and use the walk in registration form provided to you at the track, fill it out there, and pay the standard fee. (We only accept Cash or a Checks at the track as we have no facility for verifying credit cards there) however be aware there have been waiting lists for past events. Waiting lists take precedence over walk-in participants.
When we accept registrations:
1) For the first week the event registration is open, Season Pass holders and PCA members that have a current membership number (Approved Status) in the the registration system can register
NOTE: If you are not a season pass holder or your account does not have a valid PCA club membership number (I can verify this) recorded in the online registration system database then you will be considered "everyone else".
2) After the first week "everyone else" (On Hold or New status in the Registration System) can register. Registrations are accepted on a first come first come basis unless otherwise noted in the event detail. ORPCA welcomes all Marques provided your car is track worthy.
You do not need to be a member of the Porsche Club of America to participate in this program.
You can establish an online account by clicking the Registration Link or on the event calendar entry for an event date and it will take you to the registration system. The account creation process is pretty straight forward. If you are a PCA member you must enter your PCA membership number or you will be considered everyone else for purposes of the early registration privilege for PCA members and the wait list policy. We generally process new accounts on Fridays so if you establish and account on a Monday and want to register as a PCA member you will need to notify the event registrar so they can set you to approved status in the registration system. If you have any questions or issues with setting up an account feel free to give me a ring and I will help you out.
If you prefer to register via paper entry please give me a call or email me your request and I will get you a registration form in the mail. I recommend that you do this at least 6-8 weeks prior to the event registration close date to have a chance of getting in.
Cancellation Policy for all HPDE Events
We will accept cancellations up to the registration deadline and you will receive a credit towards a HPDE event in the same calendar year. If you cancel your registration past the registration deadline but at least 48 hours prior to the event start time we will give you credit toward a future ORPCA HPDE event of your choice in the same calendar year, if we can fill your slot at the track. If not, then there is no credit. All Credits are non-transferable. We generally do not give refunds.
Once we have confirmed your participation and you have paid the registration fee generally only you can cancel your registration. However we reserve the right to cancel your registration or to reassign the run group you are in based on our judgment of your experience and vehicle capabilities.
NOTE: Occationally the cancellation policy may be different for specific events please take a look a the policy published on the event registration form.
ORPCA Waitlist Policy
If you preregistered for the event and were placed on the wait list at that time, your registration and checkin form will be ready for you at the waiver station. If you are a walkin you need to request a walkin registration form at the gate.
While open registration is generally on a first come first served basis, waitlist applications will be processed in this order:
1) Season Pass Holders will automatically get into an event
2) PCA members will have the first shot at any available openings in the order their application was received by run group.
3) Everyone else in the order their application was received by run group.
4) Walk-in participants in the order they are recorded on the walk-in wait list by run group at the track.
See the folks at Checkin to get on the list.
If you are on a wait list the day of an event make sure you are at Checkin prior to the drivers meeting. We will be calling names from the wait list in the order of precedence listed above. If you are not present at Checkin when your name is called we will call the next name and you will have missed out on your opportunity.
Don Clinkinbeard
ORPCA HPDE Chair
503 970 4848
