Oregon Region PCA

Board Meeting Minutes

April 5, 2005



The Board of Directors of Porsche Club of America, Oregon Region, an Oregon non-profit corporation, met for its duly called monthly board meeting on the date indicated above.

ATTENDANCE

Board Members

Jeff Gretz, President

Chuck West, Vice President

Kathleen Ellis, Secretary

Sue Hodge, Board Member at Large

Don Stroum, Past President



Also present

David Bacon

Debbie Clinkinbeard, Membership Co Chair

Don Clinkinbeard

John Draneas, Managing Editor, Anzeiger

Bob Ellis

Cherie Oldenburg

Larry Rinehart, Webmaster



LOCATION

The meeting was held at Laserport, 6450 Fallbrook Place, Beaverton, Oregon.



MEETING

Jeff Gretz called the meeting to order at 6:46 P.M.



ZONE 6 PRESIDENT’S MEETING. There are fifteen regions in Zone 6, with about 3600 members. Seattle and Oregon have about 70% of this membership. Several items were discussed at the meeting. Work is continuing on developing a common web site such that the events for all the regions would be posted in one place. The participants were instructed that Porsche Cars NA must approve all use of the Porsche logo. Our Goodies Stores are to sell to club members only. Posting a sign might be an aid to enforcing this. Additionally the topic of insurance was also discussed.

Discussion ensued regarding possible participation in the PCA National Awards. Some of the categories are Family of the Year, Enthusiast of the Year, top Public Service of the Year and Region of the Year. This would be the Region offering the largest number of quality event for the members and requires documentation in the form of a Scrapbook. We won Region of the Year in 1977 and 2000.



INSURANCE LIASON TO PCA. Peter Linsky has asked to retire from the position.



MONTHLY REPORTS



¨ MARCH MINUTES.

The March minutes were sent around via email and approved. The Webmaster has posted them on the website.



¨ FINANCIAL REVIEW/TREASURER’S REPORT.

As of March 31, 2005, we have $26,201.23 in checking/savings in the bank. This reflects some income items for which offsetting bills have not yet been received.

The Rainbonnet budget for 2005 will be reviewed next month.

The IRS requires a filing to establish the Charitable Trust as being correct. Faryl is following up on this.

Monitoring of outstanding accounts receivable continues.



¨ ANZEIGER.

The Anzeiger submission deadline for the June issue is April 20, 2005. Send submittals to Kate Ayers, Editor.

Marketing/Sales Ad Manager. The position is still open and needs to be filled as soon as possible.

The possibility of putting advertising on the website was discussed. It was decided to have Larry put a counter on the website to see how much traffic we have. If traffic proves to be sufficiently heavy, then the idea of advertising will be pursued further.



¨ COMPETITION UPDATE.

Chuck reported that we now have loaner helmets for Autocross and DE track day. This will make it easier for someone who wishes to try Autocross to do so before investing in a helmet.



¨ DE UPDATE.

Don C. reported that sixty-five cars participated in the first DE day. The track rental is now $3600.00. The next DE day is April 24th, beginning late morning.



¨ MEMBERSHIP/CIRCULATION.

No report given this date.





¨ EVENT LIASON REPORTS

Rose Cup Races on June 11, 2005. We have received $1000.00 since we are the host region. They would like to have us join them for this event. Chuck will explore the possibility of perhaps a parking corral.



Historic Races. The corral will be inside again this year, with promised improvements as to track crossings, etc.



ALMS. This event is now being run in part by Porsche Cars NA. It appears they will be setting up the car corrals, etc. They will be looking for workers. More definite information should be available in two to three weeks.



Porsches In The Park. This is to include a club picnic. Sites such as the Pittock Mansion and Officers Row are being explored.



Cabin Fever Tour. Sue reported that there are some spaces available due to cancellations, etc.



OPENS

Parade. John reported that the Thunderbird would be closing, as it has been sold. The Red Lion will be remodeled in time for our 2006 Parade. Overflow guests will be able to use the Oxford Suites.

Chuck reported that the search for a big piece of pavement for the Autocross continues.



Meeting was adjourned at 8:15 P.M.

Respectfully submitted by Kathleen Ellis, Secretary